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A letter of inquiry is a general term used for a number of different kinds of business letters addressed to a company.
How to write an inquiry letter:

• Be courteous. Remember, by making this request you are imposing on the reader’s time and/or resources.

• Don’t send an inquiry letter for information you could easily find out by other means, such as with a quick search on the Internet.

• Your letter can be fairly short, but it should be long enough to adequately explain what it is that you are inquiring about and what you want the reader to do in response to your letter.

• Generally, give at least a couple of weeks for the person, company, or organization to respond to your inquiry before you send a follow-up letter or make a follow-up phone call.

• If appropriate, you may want to mention that you will keep confidential any information provided. (This may increase the likelihood that the reader will respond to your inquiry.)

• Make it as easy as possible for the person to respond to your request. This might mean offering to pay for any needed photocopies or mailing costs, or perhaps including a self-addressed, stamped envelope; necessary forms, questionnaires, or other documents; and so forth.

• Make sure to include contact information so that the person can easily get in touch with you if necessary, such as your cell or home phone number or e-mail address.

• When the person responds to your inquiry, it is a good idea to send a quick note of thanks expressing your appreciation and telling how the information helped (or can help) you. If appropriate, you may want to offer to return the favor in the future.
How to respond to an inquiry letter:
• Specifically indicate the inquiry that was made, as you understand it.
• Express your appreciation for the person’s interest.
• If possible, personally respond to the inquiry. You might want to include with your response letter any brochures, catalogs, reports, or other helpful information available.

• If appropriate, clearly describe any action you feel the person should take and the reason(s) for such a recommendation. (However, you may want to use caution because of any possible liability you might incur for offering such advice.)

• If you cannot personally answer the person’s question, let him/her know that you have contacted the person who can and that he/she will shortly be in touch with the reader. If this is not possible, express your regret for being unable to help the reader, and try to find out for him/her the contact information for someone who can help.

• If appropriate, you might want to include additional information about your organization, the products or services you sell, or the subject matter of the inquiry, beyond the scope of the original inquiry.

• Close by saying that you would be happy to help the reader in the future if he/she needs further assistance or by wishing him/her well in his/her endeavor or project, etc.

Example :This sample letter of inquiry is a good base from which to start, the italic lettering is where you have to insert your own information.

[Date]
[Address]
[Phone Number]
[Employer's Name and Title]
[Employer's Address]
Dear [Name of hiring manager]

I have been informed of a job opportunity as [specific position or area you are applying for] by [name of referrer]. I am very interested in such a position because [qualifications or related work & interests].
I am currently employed at [name of organisation] as [title of position].
or
I have just graduated from [name of academic organisation].[Achievements related to the position] [Note: Read Writing about achievements guide]
I look forward to discussing this job opportunity further and how I can contribute to the success of [name of organisation].

Sincerely,[sign your name ][type your name ]

Modify the Sample Letter of Inquiry, it is a good idea to add your own flavour.

Picture Letter of quiry


Letter of quiry